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Document Management Features

General Document Management
General Document Management

BASSnet’s Document Management module is designed to ease administration and management of documents between office and vessel. Digitally archive sensitive and non-sensitive documents. Enjoy efficient and systematic control of document creation, revision and visibility. Be assured also of increased productivity with the system’s powerful search facility, document version control and user-friendly process flow that enables quick and easy document distribution to vessels or the fleet.

Record Management
Record Management

This feature stores office documents consisting of filled in checklists or forms. These documents are usually saved in BASSnet’s Document Manager as templates, after which they can be linked from BASSnet modules. Updated forms and checklists are stored in the record archive for ease of reference. You can also use our handy Analysis Templates feature to generate an Excel output containing specific fields derived from a list of records to better analyse data.

Revision Control
Revision Control

Periodically review the files stored in the document archive to make sure they are up to date. Review and approval is based on granted access rights, with BASSnet conveniently catering for the entire Review and Approval process. BASSnet tracks document revision details for your reference, including associated comments. You can also select different Word document versions for comparison.

Excel Forms
Excel Forms

BASSnet’s Excel Form Management feature lets you create forms using Microsoft Excel. The forms are then linked to various records in the system where document attachment functionality is available; for instance, you can easily link a form to a Job Order in the Maintenance module. You can also create templates with defined input fields with our Excel Form Designer before saving the form in Document Manager as a Form Package for distribution to vessels.

Excel DB Forms
Excel DB Forms

An advanced version of BASSnet’s Excel Forms Designer, this feature allows you to code/program your own Excel Forms (based on guidelines provided by BASS) to create fully customised and enhanced forms. These forms can then be used, via BASSnet Document Manager, to capture data for storage in the database. The data can be retrieved to create your own charts and produce statistical analysis.

Distribution
Distribution

With BASSnet, easily distribute documents to vessels or fleet-wide. Revision distribution is supported, enabling vessels to maintain up-to-date documents. A convenient patch distribution history is also available for tracking purposes, and BASSnet additionally gives you a useful overview to view all documents and versions residing in the vessel and office. You also have the useful option to revoke distribution of folders/documents.

Attachment Control
Attachment Control

BASSnet supports file attachments and links to and from all other BASSnet modules. Also, reports generated from BASSnet Report Generator can be attached, launched in the Document Management module and distributed to all vessels/sites. This makes our Document Manager a one-stop linkable archive of all the documents you’ll need to support your office and vessel operations.

Extensive Search
Extensive Search

BASSnet’s digital document archive has powerful search features to save you time and effort. Easily find documents with our ‘Regular Search’ facility, where different category types let you narrow searches based on document attributes such as title, bookmark, content, file path, role visibility, date created, author and more. You can also search for PDF files and text from email contents and select to filter searches by Office Documents, Vessel Documents, or both.

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